Our Services

Coming Soon: Tax Services – Starting January, Cool Bean Counters will be offering personal tax filing services. We’ll prepare and file your individual tax return with accuracy and care.

Every business has different financial needs, whether it’s catching up, keeping up, or planning ahead. Bookkeeping isn’t just about numbers; it’s about freeing up your time, reducing stress, and creating room for growth.

From day-to-day bookkeeping to forward-looking financial planning, Cool Bean Counters LLC, our services are designed to meet you where you are and give you the clarity, organization, and insight to move forward with confidence.

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Basic Service

“Clean, tax-ready books”

Get organized fast. We clean up your books, reconcile accounts, and deliver clear monthly reports—so you always know where you stand.

Details:

  • Cleanup & Set-Up: Chart of accounts tune-up, historical catch-up, and rules for consistent categorization.

  • Monthly Close: Bank/credit card reconciliations, receipts organized, error checks.

  • Core Reports: Monthly Profit & Loss, Balance Sheet, and Cash Summary with a brief notes digest.

  • Tax-Ready Package: Year-end support for your tax filing (trial balance, GL, and supporting schedules).

  • Document Hub: Simple folder structure for statements, bills, and receipts.

  • Support: Email support + one 30-min review call per month.

Ideal for: startups, solo business owners and contractors who need clean up, current books and simple reporting

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Intermediate Service

“Day-to-day support + visibility”

Everything in Basic, plus help running the daily money flows—cash-flow tracking, budgets, and routine A/P–A/R or payroll support.

Details:

  • Cash-Flow Tracking: 13-week cash forecast with weekly update.

  • Budgeting: Annual budget + monthly budget-vs-actuals.

  • A/P Management (light): Enter bills, schedule payments, vendor.

  • A/R Management (light): Create/send invoices, apply payments, aging review, gentle collections reminders.

  • Payroll & 1099 Contractor Coordination: Run payroll or reconcile with your provider.

  • Key Performance Indicators Snapshot: Simple dashboard (A/R days, gross margin, cash runway).

  • Quarterly Review Call: 60-min strategy check-in to spot trends and next steps.

Ideal for: restaurants, retailers, home healthcare agency, and growing companies that need operational help and clearer forward visibility.

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Advanced Service

“Financial Planning & Reporting Support”

Everything in Intermediate, plus Financial Planning, custom reporting, forecasting, and advisory to support confident, bigger decisions.

Details:

  • Month-End Discipline: Formal close checklist, variance analysis, and management report pack.

  • Custom Reporting: Class/location/job reporting, product & margin analysis, inventory/COGS controls.

  • Forecasting & Scenarios: 12-month rolling forecast; “what-if” planning for hiring, pricing, or expansion.

  • A/P–A/R at Scale: Structured approvals, payment runs, collections cadence.

  • Sales Tax Tracking & Compliance Support – Accurate tracking and reconciliation of sales tax collected, with organized reports prepared for filing by your tax preparer or CPA.

  • Owner Meetings: Monthly (or bi-weekly) performance review with clear action items.

Ideal for: multi-site operations, healthcare/manufacturing, and businesses scaling toward $10M–$20M+.